The first thing you must do to begin using the payroll program is to enter your employees into the system. First, click on 'File' and choose 'Payroll'. From the Payroll menu, click on 'Browse' and choose 'Browse the Employee File'. You should now be at the employee browse box. Click on 'Insert' to enter an employee record. The Employee Update screen will now appear. Fill in the name, address, etc... for this employee. When you have finished, click on the 'Pay Info' tab at the top of the screen. Here you input pay amounts and withholding amounts. If the payee is paid an hourly wage, you will need to enter that amount under 'Hourly Pay' and the overtime hourly wage under 'Overtime Pay'. For employees that are paid a salary, you enter the base pay for the pay period under 'Base Pay'. Enter all withholding and deduction rates and amounts that are applicable in the spaces provided. When you have finished, click on 'Ok'. The employee you just entered will now be displayed in the browse box. Repeat this procedure for each employee. When you are finished, click on 'Close'.
Now that your employees have been entered into the system, we are ready to do the payroll. You should be back at the Payroll Menu at this point. Click on 'Browse' and choose 'Browse the Payroll File'. From the browse box that comes up, click on the 'Insert' button. You should now be at the Payroll Update screen. Click on the button at the top of the screen that says 'Name' and has a flashlight on it. This will bring up your list of employees. Highlight the desired employee and click on the 'Select' button. The information you entered in the employee file will automatically be brought in. If this is a salary employee, everything should be correct, simply tab through the fields to figure the net pay. If the employee is paid an hourly wage, you will need to enter the number of hours worked during the pay period and any overtime hours in the spaces provided. The program will figure the net and gross pay for you using the information that you entered as you tab through the fields. When you are done, click on the 'Ok' button. The information you have just entered will now be listed in the browse box. Repeat this procedure for the rest of your employees to finish your payroll. You may print a pay stub by highlighting the desired record and clicking on the print button at the bottom of the browse box. When you have finished, click on the 'Close' button. Click on 'File' and choose 'Exit' to return to Amsoft.
To print your payroll checks from the Checkbook program, simply click on 'Insert' to enter a check and click on 'Insert' from the Update screen to enter the amount. On the next screen you will see some buttons to the right. Click on the one that says 'Get Payroll'. The payroll information that you entered will appear. Highlight the record you wish to write a check for and click the 'Select' button. The amount of the check and the payee information will be imported. Continue the procedure described under Checks and General Ledger to finish the check, and repeat until all payroll checks are complete.